How to Issue a Delivery Note
A step-by-step guide to issuing a delivery note in Wrapp: customer, vehicle, purpose of movement, addresses and transmission to myDATA.
To create a delivery note in Wrapp, follow the steps below.
Step 1: Select «Delivery Note» from the «+» menu
From the top right corner of your screen, click the «+» button and then select «Delivery Note» from the list of available document types.
Step 2: Select a customer
Next you select a customer. If the customer is new, choose «Add New Customer».
- For internal transfers (moving goods between your own locations), you need to register your own business as the customer. To avoid an error from myDATA (the Greek tax authority's e-invoicing platform), use a dummy VAT number (e.g. 000000000) when entering your details.
- If you want to issue a delivery note for returning a product to a supplier, you need to register the supplier temporarily as a customer in order to proceed with the issue.
Step 3: Payment method
If there is no payment involved, leave the «Payment Method» field set to «No Selection».
Step 4: Vehicle number
In the «Vehicle No.» field you can enter the vehicle's licence plate or the number carried by a company vehicle.
- If the goods travel on more than one vehicle, the main vehicle that starts the transport is usually stated, and the rest are listed in the Notes field.
- When shipping via a transport company or courier with no known vehicle number, state the name of the transport company or courier in the field and, if you know it, the shipment tracking number.
Step 5: Dispatch date and time
The «Dispatch Date» and «Dispatch Time» fields come pre-filled with the day and time you are issuing the note. Alternatively, you can use a future date and time for notes you want ready in advance. You cannot, however, use a past date or time.
Step 6: Purpose of movement
In the «Purpose of Movement» field you will find a set of available options. For cases not covered by the list, select «Other Movements» and type the purpose as free text in the field that opens next to it.
Step 7: Loading and delivery addresses
In the two addresses requested further down, enter the loading address first and the delivery address second. Only the fields marked with an asterisk are required.
Step 8: Products and quantities
Next, fill in the fields of the following section. The required ones are «Product», «Quantity» and «Unit of Measurement». To add a second line, click the «+» you will see below the first line of the note.
Step 9: Issue
Finally, click «Issue». Your delivery note has been transmitted to myDATA successfully!
Frequently asked questions
Is the delivery note transmitted to myDATA?
Yes. When you click «Issue» in Wrapp, an AADE-certified e-invoicing provider, the delivery note is transmitted automatically to myDATA, as required by Greece's digital goods-movement tracking framework.
How do I issue a delivery note for an internal transfer?
You register your own business as the customer. To avoid a myDATA error, use a dummy VAT number (e.g. 000000000) when entering your own details.
What do I put in the vehicle field when shipping by courier?
When shipping via a transport company or courier with no known vehicle number, state the name of the carrier and, if you know it, the shipment tracking number.
Can I issue a delivery note with a past date?
No. The dispatch date and time are pre-filled with the moment of issue, and you can only set a future date and time, not a past one.
Need help?
If you have a question about this topic or want to make sure everything is set up correctly, contact us and we will look at it together.